The Contract Administrator supports the EPC Contract Manager to ensure contracts prepraration, execution and closure meet the project defined requirements and contract compliance.
General duties and tasks:
Pre-Award phase:
General duties and tasks:
Gather and compile data essential to formation and/or administration of contracts.
Assist with implementation of Contract Management practices and procedures and coordinates and monitors completion of assigned tasks.
Receives limited direction from supervisor and may support one or more Projects with Contract Administration & Procurement duties.
Maintains a working knowledge of Contract Management & Procurement Standards/Policies, programs and goals by planning and applying Contract Management practices and procedures as established on a project site.
Ensure and apply functional work processes and procedures to comply with audit reviews.
Prepare and maintain all electronic and hard copy files in accordance with Numbering and Filing Systems.
Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals.
Develop and make formal presentations when given the opportunity.
Understand technical terminology and developments and apply technical skills or procedures with oral and written communication skills.
Apply administrative and organizational skills with basic knowledge of contract types and terms.
Understand and implement practices and procedures using good judgment and problem solving.
Generate and consider alternatives. Provide out of the box solutions and be flexible.
Prepare, maintain, retrieve and communicate records, reports and/or documents that may be required to meet corporate and Contract Management requirements.
Pre-Award phase:
Support Contract Manager and Strategic Sourcing team to develop Contracting and Compensation Strategy, Conduct Contract Risk Assessment and Pre-qualification of Contractors including Contractor resource survey.
Support Contract Manager and Sourcing team for internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations and drafting/finalization of contract documents.
Participate in negotiation of contract terms and conditions, coordinate technical scopes of work, including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting and EPCM firm).
Handle Invitation To Bid (ITB) distribution, bid process and correspondence from Contractors, including meetings and site visit/access.
Prepare Bid Proposal evaluation for review and clarification.
As delegated; negotiate, manage, verify Contractor bids, finalize the responses (risks, commercial, legal and technical) and assemble final package to ensure compliance with Owner’s requirements.
Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization personnel (Contractors / Suppliers).
Serve as Primary focal point between Owner and Contractor interactions regarding commercial activities to manage commercial communication and coordination with Owner and Contractor.
Coordinate Owner team training/RACI alignment for the contract.
Ensure proper documentation to support a requisition for Purchase Order (PO).
Ensure proper Delegation Of Authority (DOA) in place before issuing PO.
Manage post award administration to ensure Contractor complies with contract terms/conditions, pricing and Personal Authority Approval Form (PAAF) .
Manage/administrate Work Element Release (WER).
Ensure alignment of the Contractor with the Award Package.
Support to ensure alignment of the Contractor with the Project Execution Plans.
Empowered to make changes per delegation.
Manage, prepare and track Change Orders.
Ensure support documents and proper approvals for change orders and claims.
Ensure compliance with Owner audit activities and participate in project functional audits.
Work closely with the Construction team at the site to ensure the most effective field administration of the contracts.
Je profiel
A Bachelor or Master degree.
Fully fluent in English written and spoken and preferably knowledgeable of the Dutch language.
Strong Customer service focus.
Good commercial awareness skills.
Experience of work in a fast-moving maintenance environment.
Experience with TurnArounds project.
Experience in contract negotiations with Suppliers and Contractors.
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